---
title: "Rostering and Allocation - Admin allocate mode"
canonical: "https://help.dribl.com/space/RA/134283271/Rostering%20and%20Allocation%20-%20Admin%20allocate%20mode"
format: markdown
---
The referee administrators are responsible for the rostering and allocation of matches to the most suitable and qualified referees when the system is configured with:

- Admin allocate mode – Locked

The diagram below outlines the process that utilises a hybrid approach of manual and automated subprocesses to roster matches successfully across a specific filtered date range. 


![image-20240919-233733.png](media://3f0ff7aa-826a-4928-8616-b36dfebd9566)

### Filter Roster

The Filter Roster subprocess requires the referee administrator to filter to the matches that are part of the current roster cycle. This is done via the Referee Control Centre.

To access the Rosters part of a cycle, complete the following steps:  
 

1. [Login](https://app.dribl.com/signin/) to ***DRIBL*** web admin with RA (Referee Administrator) Dribl access
2. Select **Referee Control Centre **function
3. Select the applicable **Competition**.
4. Click the relevant **league and date.**
5. Select **View Rosters**.

### Manual Rostering

Once the list of matches is presented, the referee administrator can apply their knowledge to map/allocate the suitable referees to the appropriate matches. The system will provide prompts to the referee administrator indicating a referee's availability through this process but will give overarching privilege to the referee administrator to override.

This manual approach allows for specific scenarios to be taken into account where automation simply cannot be utilised.

The manual allocation process locks those referees and the role they will serve for their allocated matches.

To manually roster, complete the following steps:  
 

1. [Login](https://app.dribl.com/signin/) to ***DRIBL*** web admin with RA (Referee Administrator) Dribl access
2. Select the **Rosters **function
3. Locate the relevant match
4. Click the  ‘Map Referee’ icon
5. Navigate to the applicable role tab, Centre Referee, AR1, AR2 etc.
6. Search for the referee to allocate and then click **+**(Add Referee)
  The system will lock the manual allocation for the match. For each match the referee administrator can perform the following actions against each allocation in the **Rosters** tab of the **Actions** menu or the main navigation menu:
  - Replace Allocation
  - Clear Allocation
  - Lock/Unlock

### Automated Rostering

Once the referee administrator has made all the manual allocations they deem appropriate, they can choose to then automate the remaining allocations to 'fill in the gaps'.

Two modes drive the filling of the gaps:

- **Sequential Strategy** - Allocate the referees by referee ranking where matches are ordered by ground, field and date/time.
- **Fill Strategy** - Referees stay at one ground and ranking can be ignored to ensure the referees remain at the same ground.

The automated rostering takes into account the referee availabilities and blockouts that have been entered into the system as well as the panel configuration that drives which matches referees can officiate and for what role.

The automated rostering also will check if a referee is a coach, manager or player in a competing time slot so that they are not allocated to officiate a game they cannot attend due to a clash.

To roster automatically, complete the following steps:  
 

1. From the **Referee Control Centre**, select the applicable Competition.
2. Click the relevant league and date.
3. Select **Generate Roster**.
4. Select the required strategy and then click **Next**.
5. Select the applicable date range and then click **Next**.
6. Click **Generate**.

The filter allocations subprocess requires the referee administrator to go to the appropriate period in the Referee Control Centre to focus on the scope of the matches they wish to review in the allocations, normally within a period.

To filter allocations, complete the following steps:  
 

1. From the **Referee Control Centre**, select the applicable Competition.
2. Click the relevant league and date.
3. Select **View Allocations**.
4. Click  (Filters) from the task menu. Set the required criteria for the allocations you wish to review and publish, and then click **Apply**.

### Publish Allocations

Refer to [Publish Referee Allocations](https://dribl.atlassian.net/wiki/spaces/RA/pages/133955607) for details on how to publish allocations.  
 

### Accept Allocations

Refer to [Accept Referee Allocations](https://dribl.atlassian.net/wiki/spaces/MO/pages/110264362) for details on how to accept allocations.  
 

### Contact Referee Administrator

If the referee reviews the allocations and cannot officiate any matches, they must contact the referee administrator to resolve the issue. The system does not support a reject option on a published allocation.

Refer to [Request Contact](https://dribl.atlassian.net/wiki/spaces/MO/pages/134119427) for details on requesting contact with the referee administrators via the ***DRIBL*** mobile app. A referee administrator will contact you to discuss the allocation.

Referee Administrators can view all referees who have submitted a Request Contact by following the steps below:

1. Select the **Allocations **function
2. Click  (Filters) from the task menu
3. Set the required filter criteria and filter for Allocation Status =** Request Contact**
4. Click **Apply**

The referee administrator can click the **Request Contact Note** icon to view the referee’s note and the reason for the contact request.