--- title: "Rollovers - Preparing for the Next Season" canonical: "https://help.dribl.com/space/LA/52789299/Rollovers%20-%20Preparing%20for%20the%20Next%20Season" format: markdown --- In preparation for a new season, the process of finalising and closing off the current season and commencing the next is known as a **Rollover**. This process allows for important settings and data to be migrated into the next season, saving competition administrators considerable time and effort. The Rollover process allows for the following settings to be migrated (as applicable): - Clubs - Age Groups - Divisions - Axis - Grounds/Fields - Offence Codes - Member History Update - Stores (only for Dribl Connect - Member Registration System users) - Competitions (Optional) - Football Calendars (Optional - Must Include Competitions) - Leagues (Optional - Must Include Competitions) - League Borrowing Rules (Optional - Must Include Leagues/Competitions) - Club Timetables/Availabilities (Must Include Competitions) - Referees (optional) ### ⚙️Additional Options | Option | Includes | Excludes | Recommended When | | --- | --- | --- | --- | | Referees & Game Leaders | Active referee and game leader roles | Inactive or unassigned officials | You want to keep the same officiating team | | Competitions | Competition settings & availability links | League and team data (rolled separately) | You want to maintain same competition setup | | Leagues | League structure | Teams | You want a clean league list for reallocation | | Teams | Team names, structure, rules-based placements | Members (players, coaches, etc.) | You plan to reassign members manually | > ⚠️ Ensure the current registration intake is completed before performing a Rollover. ## Competition Rollover To perform a Competition Rollover for your current season, complete the following steps: 1. [Log in to ](https://app.dribl.com/)*[DRIBL](https://app.dribl.com/)* 2. Select **Rollovers **from the **Actions** menu or the main navigation menu. 3. Click **+** **Create** from the task menu. The **Rollover** wizard is displayed. 4. Enter the **Season Name** and **Date Range** for the new season. 5. Click **Next**. 6. Select the relevant options to roll over Competitions, Leagues, and Teams. In most cases, only Competitions need to be rolled over as it is unlikely that the next season will have the same Leagues and Teams. Note that members/players are not included in the rollover. 7. Ensure that all the Competitions that are being rolled over are selected under **Rollover Competition Options**, and that **New Competition Name** and **New Date Range** are entered for each competition. You can change these dates later in the newly rolled over season if you are unsure of the final start and end dates. We recommend that cup/trial competitions not be rolled over as they are season specific. It is easy to create these again in the new season. Select **Move Availabilities** if you wish to keep all field availabilities the same for the new season. 8. Click **Next**. 9. Review the rollover summary and then click **Rollover**. The rollover can take up to 30 minutes depending on the size of the association. In most cases, it will complete between 2-10 minutes. 10. Click **Return to Rollovers**. 11. Once the rollover is complete, **Status** will show as 'Complete'. 12. Log out and log back in or reload your roles by going to the top right of the page (where your login name is displayed), click your name and select **Reload Roles**. 13. Upon re-login or reloading roles, you will see the new association tile for the new season, and you will be ready to commence the new season. Your previous seasons are archived and can be retrieved at any time by navigating to the archived list. To do this, click **Toggle Seasons** on the main hub (to the right of the search bar). Ensure that your clubs are made aware that their archived seasons can also be accessed in this way. > 📝 For those utilising an external registration platform (e.g. Play Football) the Store Rollover below **DOES NOT** need to be actioned. > 📝 > 📝 For those utilising ***DRIBL ***Connect - Member Registration System, an additional Store Rollover must be completed **after** the competition Rollover outlined above. Steps can be found below: ## Store Rollover To perform a Store Rollover for your current season, complete the following steps: 1. [Log in to ](https://app.dribl.com/)*[DRIBL](https://app.dribl.com/)* 2. Select **Stores **from the **Actions** menu or the main navigation menu. 3. Enter the applicable store with the arrow **> **icon. 4. Select **Rollovers**. 5. Click **Create Rollover **from the task menu, the **Rollover** stepper is displayed. 6. Registration Period - Select the previous **Registration Period** and enter the new **Period Name**. 7. Registration Season - Enter the new **Season Name **and complete all applicable date fields with the **Season Dates** being the broadest and subsequent date fields falling within this period. Note that **Period Dates **refer to the registration period. 8. Click **Next**. 9. Toggle any **Programs **from last season to green to include them in the rollover. 10. Click **Next**. 11. Update any disbursement and tax values from the previous season. Note that these values cannot be updated afterwards. 12. Click **Next**. 13. Toggle any **Clubs **from last season to green to include them in the rollover. 14. Click **Next**. 15. Review changes and select **Submit**. 16. Click OK to confirm changes and return to the Rollovers tab within the Store. 17. Once the rollover is complete, **Status** will show as 'Complete'. This can take between 2-10 minutes. 18. Log out and log back in or reload your roles by going to the top right of the page (where your login name is displayed), click your name and select **Reload Roles**. 19. Return to the **Club Store**. You’ll notice that registrations have been reset and each **Terms & Condition**, **Form**, and **Product** name now includes the **#COPY#** prefix. You can rename these by editing them within the Club Store. 20. Return to the **Body Store** > **Periods** tab > click the **Edit** icon for the relevant Period Group > select **Edit this group** > ensure the **Actual Season** is attached > click **Save**, then **Update**.