Rollovers - Preparing for the next season

 

  • Updated
    This article is for:  Competition Administrators
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Overview

In preparation for a new season, the process of finalising and closing off the current season and commencing the next is known as a Rollover. This process allows for important settings and data to migrated into the next season, saving competition administrators considerable time and effort.

 

The Rollover process allows for the following settings to be migrated (as applicable):

  • Clubs
  • Age Groups
  • Divisions
  • Axis
  • Grounds/Fields
  • Offence Codes
  • Member History Update
  • Competitions
  • Football Calendars
  • Leagues
  • League Borrowing Rules
  • Club Timetables/Availabilities
  • Stores (only for Dribl Connect - Member Registration System users)

To perform a Rollover for your current season, complete the following steps:

  1. Log in to Dribl.

  2. Select Rollovers from the Actions menu or the main navigation menu.

  3. Click +(Create) from the task menu, the Rollover stepper is displayed.

  4. Enter the Season Name and Date Range for the new season.

  5. Click Next.

  6. Select the relevant options to roll over Competitions, Leagues, and Teams. In most cases, only Competitions need to be rolled over as it is unlikely that the next season will have the same Leagues and Teams. Note that members/players are not included in the rollover.

  7. Ensure that all the Competitions that are being rolled over are selected under Rollover Competition Options, and that New Competition Name and New Date Range are entered for each competition. You can change these dates later in the newly rolled over season if you are unsure of the final start and end dates. We recommend that cup/trial competitions not be rolled over as they are season specific. It is easy to create these again in the new season. Select Move Availabilities if you wish to keep all field availabilities the same for the new season. 

  8. Click Next.

  9. Review the rollover summary and then click Rollover. The rollover can take up to 30 minutes depending on the size of the association. In most cases, it will complete between 2-10 minutes. 

  10. Click Return to Rollovers.

  11. Once the rollover is complete, Status will show as 'Complete'.

  12. Log out and log back in or reload your roles by going to the top right of the page (where your login name is displayed), click your name and select Reload Roles.

  13. Upon re-login or reloading roles, you will see the new association tile for the new season, and you will be ready to commence the new season. Your previous seasons are archived and can be retrieved at any time by navigating to the archived list. To do this, clickToggleSeasons.png(Toggle Seasons) on the main hub (to the right of the search bar). Ensure that your clubs are made aware that their archived seasons can also be accessed in this way.

 

For those utilizing Dribl Connect - Member Registration System, an additional rollover must be completed after the competition Rollover outlined above. 

 

To perform a Store Rollover for your current season, complete the following steps:

  1. Log in to Dribl.
  2. Select Stores from the Actions menu or the main navigation menu.
  3. Enter the applicable store with the arrow > icon.
  4. Select Rollovers.
  5. Click Create Rollover from the task menu, the Rollover stepper is displayed.
  6. Registration Period - Select the previous Registration Period and enter the new Period Name.
  7. Registration Season - Enter the new Season Name and complete all applicable date fields with the Season Dates being the broadest and subsequent date fields falling within this period. Note that Period Dates refer to the registration period. 
  8. Click Next.
  9. Toggle any Programs from last season to green to include them in the rollover.
  10. Click Next.
  11. Update any disbursement and tax values from the previous season. Note that these values cannot be updated afterwards. 
  12. Click Next.
  13. Toggle any Clubs from last season to green to include them in the rollover.
  14. Click Next.
  15. Review changes and select Submit.
  16. Click OK to confirm changes and return to the Rollovers tab within the Store. 
  17. Once the rollover is complete, Status will show as 'Complete'. This can take between 2-10 minutes. 
  18. Log out and log back in or reload your roles by going to the top right of the page (where your login name is displayed), click your name and select Reload Roles.
  19. When returning to the store, you will notice that registrations have been reset and each product name includes #COPY# in the prefix. This can be updated by editing the product within the Club Store. 

 

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